Accounts Payable Specialist (Tampa)

About the role

The Accounts Payable Specialist supports the SOFWERX office in Tampa, reporting to the Office Manager. The role manages the full‑cycle AP process, ensures accurate vendor payments, and assists with month‑end close and related financial reporting.

Key responsibilities

• Receive, review, and verify vendor invoices against purchase orders and receiving documents.
• Code invoices, travel reimbursements and expense reports in Deltek Costpoint for approval.
• Prepare, print and mail approved checks while maintaining compliance with policies.
• Reconcile vendor statements, maintain vendor master data, and resolve discrepancies.
• Assist with month‑end closing activities, accruals and financial reporting.
• Support drafting of Research & Development Agreements, NDAs, SOWs and other contracts.
• Route documents for signature via DocuSign and maintain organized records.
• Inventory office supplies, manage credit‑card receipts and support event logistics.

Required profile

• At least three years of accounting or contract support experience.
• Associate’s degree required; Bachelor’s in accounting or finance preferred.
• Ability to work independently with strong attention to detail.
• Must pass a background check and obtain/maintain a security clearance or ITAR license.

Required skills

• Microsoft Office Suite
• Adobe Pro
• Deltek Costpoint (ERP)
• DocuSign

What we offer

• Competitive salary and comprehensive benefits package.
• Medical, dental, vision, and supplemental health insurance.
• Paid time off, paid holidays, and 401(k) retirement plan.
• Life insurance, AD&D, short‑ and long‑term disability coverage.
• HSA/FSA options and concierge telemedicine.
• Employee Assistance Program (EAP) and opportunities for professional growth.