Workplace Assistant – Front Desk & Facilities Support

About the role

The Workplace Assistant is the first point of contact for employees, visitors, candidates, and vendors at Saronic Technologies. You will ensure a welcoming, safe, and efficiently run office environment while supporting daily operations and facilities coordination.

Key responsibilities

• Greet visitors, manage check‑in, and coordinate pre‑registration and security compliance.
• Maintain office cleanliness, organization, and overall presentation.
• Support day‑to‑day operations such as supplies, mail distribution, and F&B restocking.
• Oversee minor repairs, preventative upkeep, and vendor engagement for routine services.
• Track and escalate operational or facilities issues to appropriate stakeholders.
• Assist with onboarding and off‑boarding by preparing workspaces and handling basic setup logistics.
• Coordinate meeting and event logistics, including room setup and catering.
• Perform a variety of administrative tasks to improve office efficiency.

Required profile

• Professional front‑facing demeanor with strong communication skills.
• Excellent organizational abilities and capacity to manage multiple priorities.
• Detail‑oriented approach to tracking tasks and follow‑ups.
• Experience supporting operational workflows and documentation.
• Ability to work independently and collaborate across teams.

Required skills

• Slack
• Microsoft Teams
• Envoy
• Confluence
• Microsoft Excel