US Payroll Professional (50% Timekeeping, 50% Payroll Processing)

About the role

The US Payroll Professional is a 50% timekeeping, 50% payroll processing role acting as a key link between Business Operations, PX, Benefits and Accounting teams. It covers multi-state US payroll operations, end-to-end payroll processing, tax compliance and system data integrity, while keeping employees paid accurately and on time and maintaining SOX compliance.

Key responsibilities

• Payroll processing: manage bi-weekly payroll cycles for multiple legal entities so that all data transactions are processed accurately and on schedule.
• Tax compliance: act as subject matter expert on multi-state tax matters, W-2/W-2C processing and reconciliation, aiming for 100% accuracy.
• System administration: use ADP (Workforce Now) and Workday to manage data imports, audits and payroll system configurations.
• Helpdesk support: research and resolve complex employee and third-party payroll queries with good customer service.
• Collaboration: liaise with HR and Finance to prepare reports, reconcile payroll transmissions and validate report totals.
• Documentation: maintain payroll documentation and SOPs reflecting current legislative requirements.
• Timekeeping: monitor and verify daily attendance and timesheets, review timekeeping data for errors, calculate adjustments for PTO, overtime, bonuses and commissions, and update HRIS data on status changes such as promotions, transfers or terminations.

Required profile

• 5+ years of progressive experience in multi-state US payroll operations within a shared service environment.
• 3+ years in a payroll, HR or timekeeping-focused administrative role.
• Preferred: BS/BA in Accounting, Business or a related field; minimum qualification is a high school diploma, with an Associate's degree in Business or HR preferred.
• Proven track record in payroll reconciliation, auditing and problem-solving, with strong attention to detail and communication skills.

Required skills

• Expert-level knowledge of ADP Workforce Now and Workday.
• Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables).
• Common timekeeping software such as UKG/Kronos, ADP or Workday.
• Deep understanding of multi-state taxation and multi-entity payroll legislation.