Student Records Technician – Internal SAUSD

About the role

The Student Records Technician provides essential clerical support for pupil enrollment, withdrawal, and the comprehensive management of student records. Working under general supervision, the technician ensures that all records are processed, classified, retained, and disposed of in accordance with district policies and state regulations.

Key responsibilities

• Maintain, process, classify, retain, and dispose of district student records.
• Interact with school personnel and the public regarding records policies and procedures.
• Prepare and process documents, transcripts, and reports based on data from records.
• Create and maintain computerized files, input information into database programs, and generate reports.
• Coordinate district-wide student records procedures, ensuring compliance with the Education Code and state laws.
• Receive, review, and verify student transcripts for accuracy and completeness.
• Process requests for transcripts, student records, and court orders for sealing records.
• Compose correspondence, manage data processing schedules, and support record transfer, preservation, and storage.
• Purge, organize, index, and update records in preparation for storage or transfer.

Required profile

• Ability to work under general supervision while handling moderately complex clerical tasks.
• Strong knowledge of district policies, state education codes, and records retention guidelines.
• Excellent attention to detail and independent judgment when analyzing transcripts and records.
• Effective communication skills for interacting with diverse school personnel and the public.

Required skills