School Office Assistant – Secondary

About the role

Under the direction of a secondary school administrator, the School Office Assistant provides comprehensive clerical and secretarial support to the school office, handling frequent public interactions and ensuring smooth daily operations.

Key responsibilities

• Plan, schedule, and perform complex clerical and typing tasks, serve as the office receptionist, and manage appointments for administrators.
• Prepare correspondence, memoranda, statistical reports, process requisitions, and assist in budget preparation.
• Maintain student records, handle suspensions, transfers, expulsions, attendance, and prepare transcripts.
• Interact directly with students, parents, and the public to answer questions, schedule meetings, and provide information on district policies.
• Operate office equipment, order buses for school activities, collect and deposit funds, and serve as School Office Manager when needed.

Required profile

• Knowledge of modern office practices, record‑keeping techniques, and school operating policies, including relevant sections of the State Education Code.
• Ability to interpret rules and regulations, operate computer equipment, type at least 50 words per minute, and maintain accurate records and reports.
• Strong written and oral communication skills, confidentiality, and the ability to work cooperatively with staff and the public.

Required skills

• Typing speed of at least 50 words per minute.
• Proficiency with modern office equipment such as computers, printers, fax machines, and other office machines.
• Current Red Cross First Aid/CPR certification.