Senior Secretary

About the role

Under the direction of a Coordinator or Director, the Senior Secretary provides comprehensive secretarial and clerical support to administrative officials within the district, ensuring smooth office operations and effective communication flow.

Key responsibilities

• Perform clerical and secretarial duties, maintain records, type correspondence, and prepare meeting materials.
• Receive visitors and calls, interpret departmental procedures, and provide information.
• Arrange meetings, reserve locations, prepare agendas, minutes, and maintain departmental calendars.
• Coordinate travel, hotel reservations, and manage communications with other district offices and external partners.
• Monitor and train other clerical personnel, order supplies, and operate office equipment.

Required profile

• High school graduation or equivalent with four years of increasingly responsible secretarial experience.
• Ability to work independently, maintain confidentiality, and prioritize tasks to meet deadlines.
• Strong written and oral communication skills, including excellent English grammar and spelling.

Required skills

• Proficiency with modern office equipment and computer software applications.
• Typing speed of at least 60 words per minute.
• Knowledge of record‑keeping techniques and basic office practices.