Senior Executive Assistant

About the Role

Join a world-class leader in sports and entertainment. We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level strategic support to our senior leadership team in a fast-paced, dynamic environment.

Main Missions

• Executive Support: Manage complex executive calendars, schedule meetings, coordinate intricate travel arrangements, and oversee expense reporting.
• Communication & Liaison: Act as the primary point of contact between executives and internal/external stakeholders, ensuring seamless information flow.
• Documentation & Reporting: Prepare and draft high-quality correspondence, presentations, reports, and meeting materials.
• Administrative Coordination: Organize and maintain confidential files, contact lists, and archives; coordinate meeting logistics, agendas, and minutes.
• Project & Business Support: Track deadlines, support special projects, coordinate accounts, and assist with business operations such as contractor onboarding and client forms.
• Proactive Monitoring: Stay ahead of business opportunities and provide timely reminders to leadership.

Candidate Profile

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Exceptional ability to manage multiple priorities under pressure with precision.
• High level of professionalism, emotional intelligence, and absolute discretion regarding confidential information.
• Strong written and verbal communication skills.
• Agency experience is considered a significant asset.

Required Skills

• Mastery of Microsoft Office Suite and Google Workspace.
• Advanced organizational and multitasking capabilities.
• Project coordination and business support expertise.

What We Offer

• Competitive salary: $66,500 - $70,000 USD.
• Comprehensive benefits: Health, dental, and vision insurance, plus HSA and FSA accounts.
• Retirement planning: 401(k) with employer contribution up to 3%.
• Work-life balance: Paid time off, including "Summer Fridays" and volunteer days.
• Professional development opportunities.