Senior Administrative Assistant – V&I TA Specialty

About the role

The Senior Administrative Assistant will provide comprehensive administrative support and office management for the General / Specialty Therapy Area of Medical Affairs. This role requires handling confidential information, managing complex calendars, and coordinating domestic and international travel.

Key responsibilities

• Coordinate meetings, teleconferences, MS Teams sessions, and off‑site events.
• Manage calendar, schedule appointments, and resolve scheduling conflicts independently.
• Arrange accurate domestic and international travel, including visa applications.
• Handle communications, office record retention, and direct inquiries to appropriate parties.
• Support the use of Team Sites and generate correspondence.

Required profile

• Minimum 10 years of administrative assistant experience.
• At least 5 years supporting senior directors or executives.
• Strong organizational, project‑management and problem‑solving abilities.
• Ability to work independently, prioritize tasks, and adapt to changing situations.

Required skills

• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with SAP and CONCUR for expense reports, purchase orders, and vendor management.
• Calendar management, travel scheduling, and meeting organization.