Administrative Assistant – Admin Suite

About the role

Ochsner Health seeks an Administrative Assistant to support the Admin Suite team in Covington, Louisiana. This position plays a critical part in ensuring smooth daily operations, handling a wide range of clerical and coordination tasks for physicians and department leaders.

Key responsibilities

• Perform clerical duties such as typing, filing, sorting, photocopying, composing correspondence, maintaining calendars, booking travel, and submitting expense reports.
• Create documents, memos, and project coordination materials; handle meeting arrangements, take minutes, and manage customer relations.
• Act as the primary point of contact for the department, answering calls, relaying messages, and escalating issues as needed.
• Organize events, lunches, and track physician vacation, meeting requests, and reimbursements.
• Schedule and coordinate meetings and travel for managers and directors; manage special projects and develop the department’s service assignment schedule.

Required profile

• High School diploma or equivalent; at least 5 years of relevant administrative experience, preferably in a healthcare setting.
• Knowledge of business management principles, including operations, finance, audit, personnel, and resource management.
• Strong computer proficiency, data‑entry dexterity, and ability to use Windows‑style applications.
• Effective verbal and written communication skills with the ability to present information clearly.
• Excellent organizational and time‑management abilities; willingness to travel between facilities.

Required skills

• Proficient with Windows‑style applications.
• Data entry and keyboard dexterity.
• General computer skills for retrieving patient information.