School Office Manager - Elementary

About the role

The Elementary School Office Manager provides comprehensive clerical and secretarial support to the Principal and Assistant Principals, ensuring smooth daily operations of the school office. This position serves as the first point of contact for parents, visitors, and staff, handling communications and administrative tasks with minimal supervision.

Key responsibilities

• Act as secretary to the Principal and Assistant Principals, managing correspondence, calendars, and meetings.
• Operate the front office as receptionist, greeting visitors and fielding phone inquiries.
• Prepare and distribute letters, memoranda, bulletins, and reports.
• Enter and maintain student data, process enrollments, transfers, and attendance records.
• Administer certificated and classified payroll, submit timesheets, and keep personnel records.
• Maintain office records, compile reports, and prepare staff and parent communications.
• Collaborate with the health office, counselors, and community workers on truancy, absenteeism, and family support.
• Monitor the school budget, collect and account for fundraising monies.
• Order, receive, store, and distribute supplies; manage inventory and equipment repairs.
• Assist in obtaining and orienting substitute personnel.

Required profile

• Must be an internal classified permanent employee of the Santa Ana Unified School District.
• Ability to work independently with limited supervision.
• Strong organizational and communication skills for interaction with parents, teachers, and students.

Required skills