Remote Virtual Assistant – Administrative Support

About the role

Universal Logistics Holdings, Inc. is seeking a Remote Virtual Assistant to provide comprehensive administrative support to its leadership and various departments. This full‑time, work‑from‑home position ensures daily operations run smoothly by handling scheduling, communications, and document management.

Key responsibilities

• Provide daily administrative assistance to managers and teams.
• Manage calendars, schedule meetings, appointments, and conference calls.
• Coordinate virtual meetings using Microsoft Teams, Zoom, and other platforms.
• Respond to emails, messages, and inquiries promptly and professionally.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Maintain accurate electronic records, files, and company documentation.
• Perform data entry with attention to accuracy and confidentiality.
• Arrange travel, hotel reservations, and itineraries as needed.
• Assist with meeting agendas, note‑taking, and distribution of minutes.
• Process expense reports, invoices, and purchase requests.
• Support onboarding by preparing documents and coordinating new‑employee schedules.
• Conduct internet research and compile information for management.
• Organize digital filing systems and ensure version control.
• Identify opportunities to improve administrative processes.

Required profile

• High school diploma or equivalent; associate’s or bachelor’s degree in Business Administration or related field preferred.
• Previous experience in a virtual or administrative assistant role.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• Ability to handle multiple priorities and maintain confidentiality.

Required skills

• Microsoft Teams
• Zoom
• Microsoft Office (Word, Excel, PowerPoint)