Remote Real Estate Transaction Coordinator

About the role

Fusion Growth Partners is hiring an experienced Remote Real Estate Transaction Coordinator to support high-producing real estate professionals in the United States. The position is fully remote and follows an Eastern Time Zone schedule; candidates must be available during assigned business hours and able to attend meetings, respond to clients and complete daily work within that schedule. It is not a general virtual or administrative assistant role.

Key responsibilities

• Open and maintain transaction files and review contracts, addenda, disclosures and supporting documents for completeness.
• Track deadlines, contingencies, earnest money, inspections, financing, title, escrow and closing dates.
• Monitor files for missing signatures, documents, approvals and required information.
• Prepare and route documents for electronic signature and update transaction systems, dashboards, notes and client reports.
• Communicate professionally with agents, lenders, title or escrow companies and other parties, and escalate risks before deadlines are missed.
• Complete daily reports and tasks on time, follow brokerage and company procedures, protect confidential client information and take part in training, coaching and quality reviews.

Required profile

• At least two years of direct residential real estate transaction coordination experience, managing transactions from executed contract through closing.
• Experience handling several active transactions at once and communicating directly with agents and transaction parties.
• Strong written and spoken English, attention to detail, judgment and follow-through.
• Availability to work an assigned Eastern Time schedule, with reliable high-speed internet and a dependable computer, webcam, microphone and headset.
• Ability to use a company-approved password manager and multifactor authentication, and to learn new systems quickly.

Preferred

• Three or more years of experience, including supporting high-producing agents, teams or brokerages and managing 25+ transactions in a year.
• Experience with listing coordination, contract-to-close services and platforms such as Dotloop, SkySlope, DocuSign, TransactionDesk, Brokermint, MLS systems, CRMs, Zoho, Microsoft 365, SharePoint or Outlook.
• Experience preparing client-facing reports, auditing files for compliance, training or supervising other coordinators, and working with remote or international teams.

What we offer

• Fully remote work with a consistent schedule aligned to Eastern Time.
• Clear procedures and performance expectations, regular coaching and feedback.
• Opportunity to grow within a developing national department, with a career path toward Senior Transaction Coordinator, Trainer, Quality Reviewer or Pod Lead.