Receptionist

About the role

The Receptionist will be the first point of contact for visitors and callers at Scotiabank's Dallas office, ensuring a professional and welcoming environment. This role supports the Facilities Department and contributes to the smooth operation of daily office activities and special events.

Key responsibilities

• Manage the reception desk, greet on‑site visitors, and announce them to the appropriate stakeholders.
• Operate a multi‑line telephone system, answer calls, and direct them as needed.
• Maintain a tidy, well‑stocked reception area and ensure all equipment is functional.
• Coordinate and track internal and external work orders through the FIMS facility management system.
• Assist with planning and execution of conferences, meetings, and corporate events, including booking space, arranging catering, décor, audio‑visual equipment, and managing logistics.
• Schedule speakers, vendors, and participants, monitor event timelines, and handle RSVP lists.
• Serve as liaison with vendors and internal teams for event‑related matters.

Required profile

• Customer‑focused attitude with strong interpersonal skills.
• Detail‑oriented and able to follow internal policies and regulatory guidelines.
• Team player who contributes to an inclusive, high‑performance workplace.
• Ability to manage multiple tasks and prioritize effectively.

Required skills

• Experience using a multi‑line telephone system.
• Familiarity with facility management software (FIMS) or similar tools.