Project Coordinator & Scheduler

About the role

We are seeking a Project Coordinator & Scheduler to keep our luxury home technology installations on track. Based in Franklin, TN, you will work at the heart of project execution, supporting Project Managers and aligning field teams, clients, and internal departments.

Key responsibilities

• Assist Project Managers with daily activities, documentation, change orders, and milestone tracking.
• Build and maintain installation and technician schedules across multiple concurrent projects, assigning resources based on scope, location, and skill set.
• Monitor resource availability and proactively adjust schedules in response to delays, scope changes, or conflicts.
• Coordinate with warehouse and logistics teams to align technician schedules with material delivery timelines.
• Track procurement and ensure timely delivery of equipment and materials to job sites.
• Serve as the central communication point between clients, project managers, subcontractors, and field teams.
• Schedule client meetings, site walks, and punch‑list closeouts, and communicate project updates to all stakeholders.
• Produce daily/weekly dispatch summaries, timeline updates, resource utilization reports, and close‑out documentation.

Required profile

• Experience in project coordination, scheduling, or operations, preferably in construction, technology, or field services.
• Strong organizational and multitasking abilities in a fast‑paced, deadline‑driven environment.
• Clear communication skills and ability to work effectively with technicians, managers, and clients.
• Proactive, adaptable, and comfortable identifying bottlenecks and managing shifting priorities.

Required skills

• Proficiency with scheduling tools such as Asana or Monday.com.
• Experience with ERP or project management platforms; NetSuite preferred.
• Advanced Excel and Google Sheets skills for scheduling, reporting, and tracking.

What we offer

• Medical, dental, vision coverage, HSA/FSA options.
• 401(k) retirement plan.
• Paid time off and paid holidays.
• Opportunity to work on high‑profile luxury home technology projects.