Personal Office Assistant

About the role

Our client, a high‑touch family office located in Manhattan, is seeking a Personal Office Assistant to support daily operations and provide discreet assistance to senior leadership and the family. This role blends administrative coordination with personal support, ensuring a seamless and efficient workplace.

Key responsibilities

• Support the Senior EA/Chief of Staff in managing day‑to‑day execution across office and family needs.
• Align internal and external stakeholders to keep priorities moving and communication tight.
• Resolve time‑sensitive issues, last‑minute changes, and ad‑hoc requests with speed and professionalism.
• Anchor daily office operations, including phones, mail, deliveries, visitors, and conference‑room readiness.
• Coordinate vendors and building management for IT, cleaning, repairs, supplies, security, and couriers.
• Maintain office organization, inventory, filing systems, and shared documents.
• Optimize processes to ensure a polished, efficient workplace.
• Manage complex calendars, scheduling, and coordination across multiple parties.
• Arrange travel logistics, itineraries, and last‑minute changes.
• Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination.

Required profile

• 5‑7+ years of experience in an assistant, office manager, EA/PA, or similar hybrid support role.
• Family office experience is preferred.
• Ability to manage competing priorities with urgency and accuracy.
• Exceptional discretion and integrity; comfortable handling sensitive information.
• Strong organizational, communication, and interpersonal skills.

Required skills

• Outlook / Google Calendar
• Microsoft Office
• Zoom