Payroll Financial Admin

About the role

The Payroll Financial Admin ensures accurate collection, reconciliation, and reporting of union membership dues while supporting payroll audits and compliance with union policies and financial regulations.

Key responsibilities

• Process and reconcile union dues received via payroll deductions, direct payments, and electronic transfers.
• Maintain up‑to‑date membership and dues records in accounting and membership systems.
• Investigate and resolve discrepancies in dues collections, member accounts, and employer remittances.
• Prepare monthly, quarterly, and annual financial reports on dues revenue and membership activity.
• Coordinate with employers, payroll departments, and union representatives regarding dues submissions and delinquent accounts.
• Assist with budgeting and forecasting of dues revenue.
• Ensure compliance with internal controls, labor regulations, and accounting standards.
• Support annual audits by preparing schedules, reconciliations, and supporting documentation.
• Monitor accounts receivable related to dues collections and follow up on outstanding balances.
• Maintain confidentiality of member financial and personal information and recommend process improvements.

Required profile

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
• 1–2 years of experience in accounting, finance, bookkeeping, payroll, or union financial administration.
• Ability to hold a conversation in Spanish.
• Strong attention to detail, organizational skills, and discretion with confidential information.
• Excellent communication and problem‑solving abilities.

Required skills

• Experience with payroll systems.
• Proficiency in accounting software.
• Advanced spreadsheet skills (e.g., Excel).
• Knowledge of financial reporting practices.