Office Supervisor - Jiffy Lube Live

About the role

Legends Global, a holistic agency serving brands across professional sports, collegiate, attractions, entertainment, international and convention sectors, is hiring an Office Supervisor for its Jiffy Lube Live venue team in Bristow. The role covers a range of administrative and operational functions supporting the venue team.

Key responsibilities

• Draft letters, reports and other correspondence accurately and on time.
• Provide routine information on events, operations, policies and procedures.
• Maintain files and records such as attendance, event files, expense records and employee files.
• Prepare schedules as required and review or prepare labor schedules.
• Enforce corporate policies and stay informed of office functions daily.
• Meet with vendors and non-profit groups to help negotiate contracts, schedule services and complete them, following directions from the General Manager or Corporate.
• Maintain and order office supplies and materials through corporate programs.
• Keep records of current and closed files and maintain contracts and lease agreements for office equipment such as copiers, computers and software.
• Make cost projections for office maintenance budgets based on past spending, projected growth and workload.
• Perform other related duties, including duties of a Cash Room Supervisor, Accounting Clerk and Payroll Clerk.

Required profile

• High school diploma.
• Six months of experience in office management principles and procedures.
• Ability to work independently with judgment and initiative, and to follow and encourage safety policies and report incidents through the company's risk management system.
• Hours may be extended or irregular, including nights, weekends and holidays; travel may be required.

Required skills

• Knowledge of MS Office (preferred: Excel, PowerPoint, Word, Outlook).
• Typing skills.
• Excellent verbal communication and customer service skills.