Office Manager & Receptionist

About the role

We are seeking a proactive Office Manager & Receptionist to join the operations team of a leading investment firm. The role combines front‑desk duties with comprehensive office management, ensuring a smooth, professional environment for staff and visitors.

Key responsibilities

• Serve as the primary point of contact for visitors, calls, mail and packages.
• Manage office vendors, coordinate IT support, and schedule routine maintenance.
• Act as floor safety warden, liaise with building management, and assist with emergency evacuation planning.
• Coordinate internal meetings, including calendar management, security access, Zoom setup and catering.
• Oversee employee lunch program and corporate community initiatives.
• Track job applicants, arrange candidate travel, and facilitate onboarding logistics.
• Reconcile corporate credit‑card expenses and support the accounting team.

Required profile

• 2–5 years of experience in a professional office setting.
• Bachelor’s degree required.
• Strong judgment, high initiative and a “can‑do” attitude.
• Ability to maintain strict confidentiality.

Required skills

• Proficiency with MS Office Suite.
• Experience using Zoom for virtual meetings.

What we offer

• Hybrid work arrangement: Monday‑Thursday on‑site with remote flexibility.
• Competitive compensation and benefits.
• Opportunity to work within a dynamic investment firm environment.