Office Manager – New York & Utah Offices

About the role

Raisin is seeking an Office Manager to oversee the day‑to‑day operations of its offices in New York and Utah. The role ensures a professional, well‑maintained environment and supports both staff and management across a range of administrative functions.

Key responsibilities

• Maintain cleanliness and organization of reception, kitchens, conference rooms, and communal areas.
• Monitor, order, and restock office and kitchen supplies to prevent shortages.
• Manage incoming and outgoing mail, packages, and freight, ensuring accurate tracking.
• Coordinate meeting‑room schedules, resolve conflicts, and reset rooms after use.
• Serve as primary contact for building maintenance, liaising with NY handymen/property managers and arranging remote support for Utah.
• Lead contract negotiations with vendors (cleaning, IT support, food & beverage, HVAC) and conduct regular reviews to ensure compliance and value.
• Welcome clients, candidates, and visitors, handle phone inquiries, and act as the company’s front‑desk representative.
• Track office‑related expenses, process invoices, and assist finance with budgeting.
• Plan and execute internal events, happy hours, holiday parties, and team‑building activities for both locations.

Required profile

• Proven experience managing office facilities and vendor relationships.
• Strong organizational and multitasking abilities across multiple sites.
• Excellent communication skills for interacting with staff, visitors, and external partners.
• Ability to handle budgeting, expense tracking, and invoice processing.

Required skills