Office Assistant

About the role

We are seeking a proactive Office Assistant to support the daily operations of our school. The role involves handling communications, managing documents, and providing general administrative support to ensure a smooth and efficient environment for staff, students, and visitors.

Key responsibilities

• Answer incoming telephone calls professionally, screen and transfer calls, take messages and respond to inquiries.
• Perform clerical tasks such such as photocopying, faxing, mailing, and maintaining office supplies.
• Process and maintain both manual and electronic files, including emergency contacts, staff itineraries, work orders, timesheets, expense requests and requisitions.
• Respond to internal and external inquiries from district staff, parents, government agencies and community members.
• Maintain inventory of forms and office supplies to ensure availability.
• Carry out routine bookkeeping duties, handle cash deposits, update budget records and process purchase orders.
• Assist with court documents for truancy issues and with PEIMS related records.
• Attend training sessions for continuous improvement and perform other duties as assigned.

Required profile

• High school diploma; additional degree or certification preferred.
• 1‑2 years of experience in an office clerk or similar clerical role.
• Bilingual English/Spanish preferred.
• Valid Texas driver’s license.
• Strong organizational skills, attention to detail and ability to handle confidential information with professionalism.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Required skills

• Proficiency in using standard office equipment (phone system, computer, copier, printer).

What we offer

• Opportunities for professional development through trainings.
• Supportive work environment within an educational setting.