Office Assistant

About the role

Our client, a private equity firm in Midtown Manhattan, is seeking a proactive Office Assistant to ensure smooth daily operations. You will be the first point of contact for guests and executives, handling a variety of administrative tasks in a fast‑paced environment.

Key responsibilities

• Monitor guest flow and meeting schedules, greeting visitors and directing them appropriately.
• Coordinate security clearances for external parties such as interview candidates and technicians.
• Restock kitchen and pantry, and order office supplies and snacks.
• Reset conference rooms, set up AV equipment, and manage catering for meetings.
• Support onboarding by preparing desks and equipment.
• Track office receipts and expenses.
• Maintain the company website, uploading new content and photos.
• Provide basic IT assistance and handle ad‑hoc projects as needed.

Required profile

• Bachelor’s degree required.
• 1‑2 years of professional experience, preferably in financial services.
• Strong verbal communication and professional phone etiquette.
• Excellent organizational skills with the ability to multitask in a fast‑paced setting.
• Reliable, punctual, flexible, and proactive with a “no task too small” attitude.

Required skills

• Microsoft Office
• SharePoint

What we offer

• Salary range $60,000‑$90,000 DOE.
• Discretionary bonus and comprehensive benefits/perks.
• Full‑time schedule 8:45 AM‑5:30 PM with some flexibility.
• On‑site role in a Midtown Manhattan office, Monday‑Friday.