Office Assistant – Administrative Support

About the role

The Administrative Assistant provides essential workplace services and administrative support to enhance productivity and ensure smooth office operations for the Equities investment teams at Verition.

Key responsibilities

• Greet guests and callers, creating a welcoming environment.
• Order catering, reserve conference rooms, and manage set‑up and clean‑up for meetings.
• Schedule meetings and coordinate video‑conferencing needs.
• Serve as point of contact for building maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Schedule vendors for maintenance and repairs, and maintain office supply inventory.
• Stock pantry/kitchen and ensure consistent replenishment of items.
• Partner with the Equities Executive Assistant to communicate office updates.
• Book travel and process expense reports for Equities investment teams.
• Plan and execute office events such as happy hours, holiday parties, catered lunches, and birthday celebrations.

Required profile

• BS/BA or equivalent required.
• 0–3 years of relevant administrative or office support experience.

Required skills