Office Administrator & Personal Assistant

About the role

We are seeking a highly organized Office Administrator & Personal Assistant to support the Founder of a fast‑growing audio equipment rental company. This high‑trust position combines day‑to‑day administrative, bookkeeping, and executive‑assistant duties, ensuring smooth operations and allowing the Founder to focus on business growth.

Key responsibilities

• Manage accounts payable and receivable, generate invoices, process vendor payments, and reconcile customer accounts.
• Perform daily bookkeeping, categorize transactions, prepare sales‑tax filings and maintain audit‑ready financial records.
• Oversee office operations, coordinate facilities, manage supplies, vendors, and service providers.
• Develop and maintain organized filing systems and internal processes.
• Administer the Founder’s calendar, schedule meetings, arrange travel itineraries, and handle correspondence.
• Execute ad‑hoc projects and personal‑assistant tasks as needed.

Required profile

• 3+ years of experience in office administration, bookkeeping, or executive assistance.
• Hands‑on bookkeeping experience; QuickBooks proficiency strongly preferred.
• Working knowledge of accounts payable, accounts receivable, and sales‑tax filing.
• Exceptional organizational skills, meticulous attention to detail, and strong written and verbal communication.
• High level of discretion when handling confidential and financial information.
• Self‑starter able to work independently, prioritize tasks, and manage competing demands.

Required skills

• QuickBooks (or similar accounting software)
• Google Workspace
• Microsoft Office (including Excel)
• Scheduling tools