Litigation Support Specialist (3-5 Years Experience)

About the role

The law firm of Marshall Dennehey is seeking a full-time Litigation Support Specialist with 3-5 years of experience for its Melville, NY office. The specialist provides administrative and operational support to legal teams, helping lawyers and legal professionals with document preparation, case management and client communication. The position has a minimal billing requirement of 50 hours or less, and the specialist may also take assignments from the assigned paralegal.

Key responsibilities

• Draft, review and proofread legal documents such as pleadings and correspondence, following formatting guidelines.
• Manage files and legal databases, organize documents, maintain electronic and physical files and track deadlines and court appearances.
• Communicate with clients, opposing counsel and experts to schedule appointments, relay messages and update case status as directed by attorneys.
• Investigate case-related facts at the direction of the attorney and/or paralegal.
• Provide administrative support such as calendar management, meeting scheduling, expense reports and handling calls and correspondence; re-assign these tasks to the administrative assistant and/or project assistant on the team.
• Record billable hours and help process vendor invoices.
• Prepare and file legal documents with courts at the direction of attorneys.
• Assist in ensuring compliance with client guidelines.
• Use legal software for document management, e-discovery and case tracking, and provide technical support to legal staff.
• Collaborate with attorneys, paralegals and other legal support staff.

Required profile

• Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration or a related field preferred, or 3-5 years of administrative law firm experience.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, manage multiple deadlines and work under pressure.
• Attention to detail and discretion regarding confidential information.

Required skills

• Proficiency in Microsoft Office Suite and legal software applications.
• Strong knowledge of legal terminology, procedures and documentation.

Compensation is listed as $57,000 to $65,000 per year, negotiable depending on experience. Candidates apply by submitting a cover letter and resume.