Legal Executive Assistant (San Francisco)

About the role

Our client, a specialized law firm in San Francisco, is looking for a Legal Executive Assistant to provide comprehensive administrative support to a team of roughly 20 attorneys. The position reports to the Office Administrator and is fully onsite during the temporary assignment, with the possibility of a hybrid schedule if converted to a direct‑hire role.

Key responsibilities

• Maintain attorneys' calendars, contacts, and meeting room reservations.
• Greet clients, coordinate meetings, and arrange refreshments.
• Track monthly expenses, prepare expense reports, and manage corporate card accounts.
• Arrange travel, handle correspondence, and process electronic filings.
• Proofread and format legal documents according to firm style, including tables of contents and binders.
• Prepare new client/matter forms, engagement letters, and maintain file systems.
• Enter attorney hours into the time‑management system and assist with contract attorney time tracking.
• Conduct minor non‑billable research (filings, court cases, patents) and support partner with occasional personal tasks.
• Provide backup support for other administrative staff as needed.

Required profile

• Associate’s degree preferred.
• Minimum 2 years of general office experience, including prior law‑firm exposure.
• Excellent verbal and written communication skills.
• Strong organizational abilities with meticulous attention to detail.
• Ability to work independently while collaborating within a team.

Required skills

• Microsoft Office suite – Word, Excel, PowerPoint, Outlook.
• Familiarity with document‑management tools.
• Proficiency in standard office equipment (photocopy, scanner, fax).

What we offer

• Competitive hourly rate of $40‑$45 based on experience.
• Potential conversion to a permanent, hybrid role.
• Dynamic environment supporting complex antitrust, IP, and commercial litigation matters.