Legal Executive Assistant – Mergers & Acquisitions

About the role

The Legal Executive Assistant will join a leading international law firm in Chicago, providing high‑level administrative and legal support to corporate and litigation practice groups. This position plays a critical role in coordinating workflow, managing deadlines, and assisting with complex mergers and acquisitions transactions.

Key responsibilities

• Coordinate workflow and legal support for multiple attorneys, including partners, counsel, and associates.
• Assemble, organize, and maintain transaction documents for mergers and acquisitions.
• Assist with closing processes, preparing memoranda, binders, and transaction documentation.
• Proofread, revise, format, and redline legal documents and correspondence.
• Prepare presentations, reports, spreadsheets, and client‑facing materials using Microsoft Office.
• Support case and matter management, including filing, scanning, and records maintenance.
• Coordinate meetings, calendar management, travel arrangements, and expense processing.
• Collaborate with internal departments such as Finance, Marketing, Research Services, and Records to ensure seamless service delivery.

Required profile

• Bachelor’s degree and/or ABA‑approved Paralegal Certificate preferred.
• Minimum five years of experience supporting attorneys in M&A within a law‑firm environment.
• Strong understanding of legal terminology, law‑firm processes, and transactional workflows.
• Exceptional attention to detail, organizational skills, and ability to manage competing priorities.
• Professional demeanor with a commitment to confidentiality.

Required skills

• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience working with complex, heavily formatted legal documents.
• Familiarity with legal technology platforms such as SimplyAgree, Relativity, Concordance, and LexisNexis.