Legal Coordinator

About the role

The Legal Coordinator provides customer service, administrative support and process coordination within the Legal Department. The role covers end-to-end workflow management, database maintenance, legal fact-finding and research, and general administrative support. It reports to a Director and typically involves less than 10% overnight travel.

Key responsibilities

• Legal process support: respond to subpoenas and routine discovery requests, monitor and troubleshoot workflows, manage procedures such as liens and vendor setups, process applications and notices of legal violations, intake documents for departmental disbursement, and assist with corporate entity compliance.
• Database management: track compliance with required filings in ELM tools, audit ELM reports and data fields, maintain and update documents and databases, support metrics reporting in ELM tools, and gather information from legal and business databases.
• Operational support: prepare and track reports and budgets, draft presentations and letters, coordinate with other functional groups, and handle other administrative duties.
• Legal research: review documents, databases and other sources to perform and present fact research, do basic data analysis, and deliver information clearly to the audience.

Required profile

• Able to prioritize work with little supervision to meet tight deadlines, with good written and verbal communication skills.
• Knowledge of legal confidentiality and security, and the ability to be diplomatic and tactful.
• Must be 18 or older and legally permitted to work in the United States.
• Preferred: paralegal degree or certificate, and moderate familiarity with routine practice areas and the legal system.

Required skills

• Basic legal research skills, including familiarity with legal resource materials and computer-assisted legal research programs.
• Word processing, database and spreadsheet programs.
• Accessing data through basic legal management software.