Legal Assistant – Executive Support for Attorneys

About the role

The firm is seeking a proactive Legal Assistant to provide executive‑level administrative support to its attorneys. You will manage daily schedules, coordinate meetings and travel, and ensure smooth flow of information to maximize attorney productivity.

Key responsibilities

• Maintain open communication with assigned attorneys and keep them informed of upcoming commitments and deadlines.
• Manage Outlook calendars, prioritize conflicting requests, and act as gatekeeper for attorney schedules.
• Answer multiple phone lines, screen calls, and direct inquiries appropriately.
• Coordinate internal and external meetings, events, and logistics, including room reservations, catering, and AV equipment.
• Arrange travel, transportation, and accommodations through the firm’s travel department or online resources.
• Serve as first point of contact for schedule, travel, billing, document production, and other administrative tasks.
• Prepare attorney diaries using the Intapp diary application and keep contact lists up to date.
• Organize and maintain key documents in the firm’s document management system.
• Process client bills in collaboration with the Billing department and handle expense reports via Chrome River.
• Create, revise, and proofread letters and various legal documents.
• Provide backup coverage for other assistants and receptionists as needed.

Required profile

• Excellent verbal and written communication skills.
• Strong attention to detail and ability to meet tight deadlines in a high‑pressure environment.
• Proven ability to work collaboratively in a team and exercise discretion when handling confidential information.
• Effective organization, prioritization, and multitasking capabilities.
• Minimum three years of administrative experience in a professional services or office setting.
• High school diploma or GED; a four‑year college degree is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint (basic knowledge)
• Chrome River expense system
• Intapp diary application
• Document management system

What we offer

• Estimated base salary range of $90,000 – $110,000 per year.
• Opportunity to work in a dynamic law firm environment supporting senior attorneys.