Legal Administrative Assistant

About the role

We are looking for a Legal Administrative Assistant to support a team of attorneys at a leading international trade law firm in New York City. The role is on‑site and focuses on streaming office processes, managing data, and serving as the primary point of contact for internal and external clients.

Key responsibilities

• Provide high‑level administrative support to multiple attorneys, including scheduling, correspondence, and document preparation.
• Assist with special programs and daily office tasks while maintaining strict confidentiality.
• Serve as the key liaison for internal teams and external clients, handling inquiries and routing communications.
• Utilise Salesforce, Excel/Power BI, PowerPoint, Word and Outlook to manage data, generate reports, and improve workflow efficiency.
• Leverage technology to automate routine processes and ensure accurate record‑keeping.

Required profile

• 2–3 years of experience as an administrative assistant supporting multiple attorneys.
• Bachelor’s degree or equivalent experience preferred.
• Strong proficiency with Windows‑based software and the Microsoft Office Suite.
• Ability to learn new technology quickly and work independently in a fast‑paced professional environment.
• Highly organized, results‑driven, and capable of managing multiple assignments with minimal supervision.

Required skills

• Salesforce
• Excel / Power BI
• PowerPoint
• Word
• Outlook
• Windows operating system