Legal Administrative Assistant – Insurance Defense/Casualty (3-5 yrs)

About the role

Marshall Dennehey is seeking a full‑time Legal Administrative Assistant for its Orlando office. The role provides comprehensive administrative and litigation support on civil insurance defense and casualty cases, working closely with attorneys in a fast‑paced, collaborative environment.

Key responsibilities

• Maintain trial and discovery calendars, ensuring deadlines are met and documents are filed on time.
• Schedule and coordinate hearings, depositions, legal proceedings and meetings.
• Assist with attorney time entry and invoice processing using billing software.
• Open, organize and maintain case files, keeping documentation up‑to‑date and accessible.
• Draft pleadings, correspondence, reports, motions and discovery documents under attorney direction.
• Review and summarize medical records, contracts and other evidence, preparing chronologies and summaries.
• Prepare, issue and track subpoenas and other legal requests for records.
• Perform additional litigation support duties as needed.

Required profile

• Minimum three years of experience as a legal assistant supporting litigators in insurance defense or casualty defense.
• Florida State Court e‑filing experience.
• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Highly organized, detail‑oriented and able to prioritize competing demands.

Required skills

• Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Experience with WordPerfect (a plus).

What we offer

• Competitive salary based on experience.
• Full‑time benefits package including medical, dental, vision, life and short‑term disability insurance.
• 401(k) plan with employer match.
• Paid holidays and PTO.
• Supportive team environment with opportunities for career growth.