Language and Desktop Publishing Assistant – Russian

About the role

The Department for General Assembly and Conference Management seeks a Language and Desktop Publishing Assistant specialized in Russian. Based at the United Nations Headquarters in New York, you will support the Russian Text‑Processing Unit by ensuring high‑quality multilingual documentation for intergovernmental meetings and conferences.

Key responsibilities

• Perform desktop publishing tasks: format documents, create tables, graphics, and organization charts following UN guidelines.
• Proofread successive versions of edited and translated texts to maintain consistency.
• Assist the Programming Officer in work distribution, monitor progress, and manage electronic transmission of documents.
• Align bilingual texts to improve translation memories and workflow efficiency.
• Enter and analyse data in databases, prepare presentations and reports for decision‑making.
• Register incoming/outgoing documents, maintain daily records in Google Docs, and store final texts on designated systems.
• Train temporary and junior staff, and support automation initiatives using macros.
• Provide administrative support, respond to staff queries, and liaise with the helpdesk for technical issues.

Required profile

• Attention to detail and ability to work under supervision.
• Strong organizational skills and willingness to assist across various administrative tasks.
• Flexibility to work in‑person, remotely, or in a hybrid setting.

Required skills

• Desktop publishing (e.g., formatting, graphics creation).
• Experience with macros for task automation.
• Proficiency in using Google Docs and database entry.