High School Registrar (District Employees Only)

About the role

The High School Registrar is responsible for maintaining accurate student academic records and providing information as required. Working under the direction of a Coordinator of Guidance or an Assistant Principal III, the registrar ensures that all student data is current, reliable, and compliant with district and state regulations.

Key responsibilities

• Maintain permanent records of students' coursework, grades, test scores, deficiencies, and other academic achievements.
• Process registration forms, verify accuracy, request prior records, and post transcript information into the district system.
• Handle student withdrawals, update the master student file, and maintain related transmittal records.
• Calculate overall GPA, prepare class rankings, and process transcript requests for schools, colleges, and scholarship sponsors.
• Verify student information for insurance, employment, scholarships, and athletic eligibility.
• Order and manage office supplies related to student records.
• Provide record information to students, staff, parents, and the public in accordance with California Education Code and district policies.
• Maintain records for special programs such as Independent Study and Teen Parent programs.
• Train and supervise clerical and student assistants assigned to the records office.

Required profile

• Knowledge of modern office practices, procedures, and equipment, including computer use.
• Familiarity with record‑keeping techniques and applicable sections of State Education codes.
• Understanding of school district organization, graduation requirements, and related policies.
• Ability to compose letters independently and supervise assistants.
• Strong arithmetic skills for GPA calculations and ability to interpret transcripts from various jurisdictions.
• Effective teamwork and communication skills; typing speed of at least 40 wpm.

Required skills

• Computer proficiency
• Operation of standard office equipment (printers, scanners, copiers)

What we offer

• Opportunity to work within a supportive educational environment.
• Professional development through training and supervisory responsibilities.