Executive/Administrative Assistant (Bilingual Spanish/English)

About the role

We are seeking a highly organized Executive/Administrative Assistant to support senior leadership in a fast‑paced wholesale distribution environment. This contract position in Brickell, Miami, requires bilingual Spanish/English communication and the ability to manage multiple priorities with professionalism.

Key responsibilities

• Provide high‑level administrative support to executive leadership, handling daily priorities and business needs.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel.
• Create and organize reports, presentations, correspondence, and meeting documentation.
• Serve as a reliable point of contact for internal teams and external partners.
• Maintain confidentiality of sensitive information and ensure accurate record‑keeping.
• Support the reception area, greet visitors, and assist with front‑desk coverage.
• Coordinate incoming mail, deliveries, and office supply inventory.
• Assist with special projects, business initiatives, and occasional personal scheduling for executives.

Required profile

• Prior experience as an Executive Assistant, Administrative Assistant, Receptionist, or comparable support role.
• Demonstrated ability to support senior executives or business owners.
• Bilingual proficiency in Spanish and English.
• Excellent written and verbal communication with a detail‑oriented, service‑focused approach.
• Strong judgment, discretion, and ability to work independently with minimal supervision.

Required skills

• Microsoft Office Suite
• Google Workspace
• AI‑enabled tools and digital platforms