Executive Personal Assistant to Founder – Private Investment Office

About the role

We are seeking a seasoned Executive Personal Assistant to support the Founder of a private investment office based in the Chelsea/Meatpacking area of New York. This high‑visibility position blends executive and personal assistance, requiring discretion, proactive problem‑solving, and flawless organization.

Key responsibilities

• Manage a complex, constantly shifting calendar and coordinate meetings.
• Plan and execute domestic and international travel, including private aviation, hotels, ground transportation, and detailed itineraries.
• Organize, track, and submit expense reports and related documentation.
• Handle personal bill payments, vendor follow‑up, and property‑related administrative tasks.
• Liaise with household staff, vendors, building teams, and service providers across multiple residences.
• Coordinate medical appointments, personal errands, gifting, banking tasks, and other confidential matters.
• Partner closely with internal team members to ensure seamless communication and follow‑through.
• Anticipate needs, solve problems independently, and maintain a high level of professionalism and discretion.

Required profile

• 5+ years of experience as an Executive Assistant, Personal Assistant, or a blended EA/PA role.
• Prior support to a founder, principal, C‑suite executive, or high‑net‑worth individual.
• Experience in finance, private equity, family office, or investment management is preferred.
• Strong judgment, polished communication style, and ability to stay composed under pressure.
• Highly organized, proactive, discreet, adaptable, and solutions‑oriented.

Required skills

What we offer

• Base salary $140,000‑$165,000 plus bonus.
• Fully paid benefits, 401(k) and additional perks.