Executive & Personal Assistant to C-Level Executive

About the role

We are partnering with a leading global financial services firm to find a polished Executive & Personal Assistant for an Executive Vice Chairman / General Counsel. This position blends high‑level executive support with personal assistance, requiring a highly organized professional who can thrive in a fast‑paced, high‑accountability environment.

Key responsibilities

• Manage complex calendars, scheduling, and administrative priorities for the executive.
• Coordinate detailed domestic and international business travel.
• Track, prepare, and submit expense reports accurately and on time.
• Act as a trusted gatekeeper and liaison with senior internal partners and external stakeholders.
• Provide administrative support for personal financial and healthcare matters, including bill processing and reimbursements.
• Organise personal and family travel with detailed itineraries.
• Oversee household‑related vendors and services.
• Track critical personal documents and ensure timely renewal (passports, licenses, insurance, Global Entry, etc.).

Required profile

• Proven experience supporting a C‑suite or senior executive in a fast‑paced environment.
• Exceptional organizational skills with meticulous attention to detail.
• Strong professional presence with excellent judgment, discretion, and confidentiality.
• Ability to remain calm under pressure and proactively anticipate needs.
• Bachelor’s degree required.

Required skills