Executive Personal Assistant (Hybrid, NYC)

About the role

This hybrid Executive Personal Assistant position supports a high‑net‑worth couple who run a family office and a healthcare‑focused venture capital firm in New York City. The role blends personal and professional assistance, requiring discretion, initiative, and strong emotional intelligence.

Key responsibilities

• Serve as the primary liaison for both principals, managing calendars, priorities, and commitments.
• Act as gatekeeper for the wife’s professional and philanthropic schedule, including venture‑capital activities.
• Prioritize and draft email correspondence, conduct research, and prepare briefing materials.
• Coordinate domestic and international travel, itineraries, and related logistics.
• Oversee philanthropic initiatives, event planning, and high‑touch dinners.
• Manage household operations, vendor relationships, family scheduling, and errands.
• Handle expense reports, bill payments, purchase tracking, and record‑keeping.
• Leverage technology and AI tools to streamline communications and improve efficiency.
• Execute ad‑hoc special projects as needed.

Required profile

• Minimum 5 years experience supporting a high‑net‑worth individual or family.
• Strong discretion, judgment, flexibility, and emotional intelligence.
• Exceptional organizational and anticipatory abilities with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Bachelor’s degree or equivalent experience.

Required skills

• Microsoft Office Suite
• Google Workspace
• Proficiency with AI tools for productivity