Executive Assistant to the CEO & Office Manager

About the role

This position supports the CEO while overseeing day‑to‑day office operations across the United States. The role blends high‑level executive assistance with office management to ensure smooth workflow, strategic alignment, and a welcoming workplace culture.

Key responsibilities

• Manage a complex executive calendar, aligning time with strategic priorities and leadership commitments.
• Prepare, edit, and format executive communications, presentations, reports, and meeting materials.
• Coordinate internal and external meetings, leadership events, conferences, community visits, and stakeholder engagements.
• Arrange travel itineraries, logistics, accommodations, and transportation for the CEO.
• Track executive commitments, strategic initiatives, action items, and follow‑up activities.
• Conduct research, manage special projects, and handle confidential information with discretion.
• Promote a collaborative, high‑performing workplace culture as an ambassador for leadership values.
• Oversee daily office operations, including building management, vendor relationships, and service providers.
• Supervise reception operations to ensure a professional experience for employees, visitors, and partners.
• Provide informal leadership to other executive support staff, sharing best practices and improving workflows.

Required profile

• Bachelor’s degree preferred or an equivalent combination of education and experience.
• 5+ years of progressive executive support experience, preferably supporting senior leaders.
• Strong organizational abilities and proven capacity to manage multiple priorities.
• Professional discretion, high level of confidentiality, and proactive problem‑solving skills.
• Excellent written and verbal communication skills.

Required skills