Executive Assistant to Head of Business & Production

About the role

Topic Studios is looking for a highly organized Executive Assistant to support the Head of Business & Legal Affairs and the Head of Production. This fast‑paced position sits at the heart of a dynamic studio, bridging entertainment, business, and technology.

Key responsibilities

• Provide full administrative support including calendar management, meeting coordination, expense reporting, and travel arrangements for senior leaders.
• Act as liaison between studio, business & legal affairs, and production teams, ensuring clear communication and timely follow‑up.
• Take detailed notes in departmental, production, governance, and project meetings, and distribute them promptly.
• Track project deadlines, contract timelines, and deliverables across departments.
• Assist with drafting, routing, and tracking various agreements and corporate documents.
• Organize production documents such as scripts, call sheets, budgets, and cost reports.
• Maintain filing systems in Google Drive and shared servers, manage signature requests, and ensure accurate version control.
• Support writer and development payments, coordinate with Accounts Payable, and handle benefit contributions when applicable.

Required profile

• Calm under pressure with a proactive mindset.
• Strong attention to detail and excellent organizational abilities.
• Passionate about the intersection of entertainment, business, and technology.

Required skills

• Proficiency with Google Drive and document management systems.

What we offer

• Opportunity to work closely with senior leadership in a fast‑moving studio environment.
• Exposure to a wide range of entertainment and production projects.