Executive Assistant to CLO & Chief of Staff

About the role

Colgate-Palmolive is seeking a highly proactive, discrete and exceptionally organized Executive Assistant to support two senior leaders – the Chief Legal Officer & Corporate Secretary and the Chief of Staff. The role sits at the intersection of corporate governance, legal operations and executive administration, requiring meticulous attention to detail and the ability to manage competing priorities in a fast‑paced environment.

Key responsibilities

• Manage the Chief Legal Officer’s fluid calendar, prioritize requests, coordinate with internal and external stakeholders, and act as primary gatekeeper for the global legal organization.
• Handle CLO correspondence, prepare and forward documents, and maintain confidential filing systems.
• Arrange international and domestic travel, obtain visas and travel authorizations, and process complex expense reports for the CLO and direct reports.
• Collaborate with senior administrative assistants to ensure efficiency across C‑suite offices.
• Manage the Chief of Staff’s calendar, resolve scheduling conflicts, and align with the CEO’s Executive Assistant on priorities.
• Coordinate executive team meetings, including Roundtable and Senior Team sessions, and provide logistical support.
• Organize travel and expense reporting for the Chief of Staff, both domestically and abroad.

Required profile

• Proven experience as an executive or senior administrative assistant supporting C‑suite leaders.
• Demonstrated ability to handle attorney‑client privileged and highly sensitive corporate information.
• Calm under pressure with strong organizational and multitasking skills.
• Excellent communication and relationship‑building abilities with internal and external partners.

Required skills

• Advanced calendar management and scheduling.
• Travel coordination and expense processing.
• Confidential document handling.