Executive Assistant to CFOO

About the role

Rehab United is a family-owned private practice offering physical therapy, massage/wellness and fitness services across seven clinic locations in San Diego County. It is looking for an Executive Assistant to its Chief Financial & Operations Officer (CFOO) to provide high-level administrative, operational and logistical support so that corporate operations, facilities, events and executive priorities run smoothly.

Key responsibilities

• Manage complex executive calendars, resolve scheduling conflicts and coordinate travel logistics for executive leadership
• Draft and manage professional email communications with staff, leaders, vendors and external parties, representing the CFOO's office
• Support administrative projects, data collection and report preparation with accuracy and attention to detail
• Maintain strict confidentiality on sensitive business, financial and operational information
• Oversee headquarters inventory, including warehouse organization, stock replenishment and distribution of equipment and supplies to clinics and facilities
• Act as primary operational contact for facility vendors, coordinating service contracts, recurring maintenance and issue resolution
• Manage headquarters supply ordering and general operational needs
• Assist with planning, logistics and on-site execution of company events, staff functions and leadership meetings
• Serve as administrative liaison with property managers across facilities and clinic locations
• Investigate and resolve vendor billing, service and operational discrepancies on behalf of leadership
• Oversee business filings, permits, statements of information and local facility licensing requirements

Required profile

• Excellent written and verbal communication skills with leadership, vendors and external partners
• Highly organized, able to handle multiple priorities and work independently with minimal supervision
• Strong problem-solving skills and sound independent judgment
• Ability to lift or move equipment and supplies up to 30 lbs
• Preferred: experience supporting an executive, managing calendars, travel, vendors or facilities, coordinating events, and working with multiple locations

Required skills

• Advanced proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Modern office productivity tools

What we offer

• Pay of $25.00-$35.00 per hour depending on experience and qualifications
• Medical, dental, vision and life/AD&D benefit options
• 401(k) retirement program with company match
• Vacation and holiday pay, and sick pay in accordance with state and city law
• Free Fit Societe gym membership and discounts on massage therapy