Executive Assistant to CEO & Founder (Digital Media)

About the role

We are a global digital media company seeking a proactive Executive Assistant to support our CEO & Founder. The role blends high‑level administrative coordination with strategic partnership, ensuring the CEO’s professional ecosystem runs smoothly both in‑office and while traveling.

Key responsibilities

• Own and continuously optimize a complex, rapidly shifting calendar using Microsoft Outlook.
• Act as a strategic gatekeeper, managing stakeholder priorities and handling frequent schedule changes calmly.
• Serve as a professional ambassador for the CEO, building strong relationships across the firm and with global offices.
• Coordinate meetings across multiple international time zones and manage global corporate travel end‑to‑end.
• Centralize communication using Slack and WhatsApp, staying connected with internal and external stakeholders.
• Identify and implement AI‑driven workflow efficiencies to enhance productivity.
• Provide approximately 10% personal assistant support as needed.

Required profile

• 5+ years of dedicated Executive Assistant experience supporting a CEO, Founder, or high‑net‑worth individual.
• Proven experience in an international company with strong cultural fluency and time‑zone management.
• Exceptional organization, detail‑orientation, and ability to anticipate needs.
• Comfort with fast‑paced media environments and modern communication tools.

Required skills

• Advanced proficiency in Microsoft Outlook (calendar management).
• Strong working knowledge of Slack and WhatsApp.
• Fluency with AI tools and a proactive attitude toward leveraging AI for efficiency.

What we offer

• Base salary $125,000‑$140,000 per year plus bonus eligibility.
• Comprehensive medical, dental, and vision insurance (cost‑shared, eligible after 1 month).
• 401(k) with company match (eligible after 1 year).
• Tax‑free commuter benefits, Flexible Spending Accounts.
• 3 weeks paid vacation, sick days, and a supportive hybrid work environment.