Executive Assistant – Senior Executive Support

About the role

Universal Music Group is seeking an experienced Executive Assistant to provide high‑level administrative support to senior executives. The role demands meticulous attention to detail, strong organisational abilities, and the capacity to manage multiple priorities in a fast‑paced, global music environment.

Key responsibilities

• Manage the executive’s daily schedule, including meetings, conferences and travel itineraries across Europe and the US.
• Coordinate internal and external events, corporate meetings and teleconferences.
• Screen and prioritize phone and email correspondence, draft responses and manage inboxes.
• Prepare and edit internal and external documents, presentations and corporate communications.
• Process expense claims promptly and support ad‑hoc projects as required.
• Maintain strict confidentiality while handling sensitive information.
• Assist with commercial bookings, itineraries and broader team travel arrangements.

Required profile

• Professional knowledge of business operations and strong organisational skills.
• Ability to anticipate needs, identify solutions and work effectively with senior leadership.
• Excellent written and oral communication skills.
• High level of discretion and professionalism when handling confidential matters.
• Dynamic, assertive personality with adaptability to diverse situations.

Required skills

• Advanced Microsoft Office proficiency.
• Knowledge of travel logistics and itinerary planning.