Executive Assistant & Office Manager

About the role

LifeMD is seeking an Executive Assistant & Office Manager to provide high‑level support to the CEO and senior leadership team while overseeing the day‑to‑day operations of its New York office. This position blends strategic administrative assistance with office management in a fast‑moving healthcare technology environment.

Key responsibilities

• Manage the CEO’s complex calendar, prioritize commitments, and protect deep‑work time.
• Act as primary gatekeeper, drafting and editing correspondence with board members, investors, partners, and internal stakeholders.
• Prepare briefing documents, talking points, and background materials for meetings, calls, and events.
• Coordinate domestic and international travel, including itineraries, accommodations, ground transportation, and contingency plans.
• Track action items and follow‑ups from CEO meetings, ensuring timely execution across teams.
• Handle expense reporting, reconciliation, and corporate card administration for the CEO.
• Organize board and investor meetings, prepare materials, and manage logistics.
• Provide administrative support to the CFO, COO, and Co‑Founder.
• Oversee daily operations of the New York office, ensuring a smooth and professional environment.

Required profile

• Proven experience supporting C‑suite executives, preferably at a public company.
• Demonstrated ability to manage confidential and high‑stakes information with discretion.
• Strong organizational skills and a proactive, solutions‑first mindset.
• Comfort navigating the intersection of corporate and personal responsibilities.
• Excellent written and verbal communication skills.

Required skills