Executive Assistant to Managing Director

About the role

Join American Airlines as an Executive Assistant supporting a Managing Director. You will provide high‑level administrative, clerical and organizational support while enjoying travel benefits and a dynamic work environment.

Key responsibilities

• Maintain confidentiality of all information and manage sensitive documents.
• Prioritize conflicting departmental requests and manage a heavy calendar.
• Plan domestic and international travel, including flights, hotels, transportation and itineraries.
• Respond to customer requests and complaints within authority limits.
• Interact with corporate clients and community business leaders.
• Compose correspondence, prepare presentations, reports and ad‑hoc assignments.
• Manage team time‑and‑attendance, expense reports, invoices and supply ordering.
• Screen and prioritize mail, email and telephone calls.
• Organize meetings and events (logistics, budget, agendas, training material, catering, etc.) for the MD and their teams.
• Collaborate closely with the VP Executive Assistant.

Required profile

• High School Diploma or equivalent.
• Minimum 2 years of experience in an administrative role.
• Strong emotional intelligence, positive energy and ability to work independently.
• Willingness to learn new tools and cross‑train with other administrative team members.

Required skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with Workbrain, Coupa, Concur, Microsoft Teams.
• Ability to create distribution lists and use NRTA tools.

What we offer

• Competitive salary range of $42,000 – $48,000 per year.
• Opportunities to travel worldwide and develop professional expertise.
• Supportive team environment with growth and learning opportunities.