Executive Assistant & Office Manager (Contract-to-Hire)

About the role

We are seeking an Executive Assistant / Office Manager to support the CEO and senior leadership team of a leading investment management firm in Boston. The role combines high‑level executive support with day‑to‑day office operations in a hybrid work environment.

Key responsibilities

• Provide comprehensive administrative support to the CEO and senior leaders, including calendar management and coordination of domestic and international travel.
• Organize and facilitate meetings, preparing agendas, materials, and handling logistics.
• Draft, edit, and manage executive communications, presentations, and briefing documents.
• Track priorities and action items to ensure timely completion.
• Oversee overall office functionality, liaise with external vendors, and support onboarding and workspace setup.
• Serve as the primary point of contact for office‑related matters and act as liaison with internal teams and external partners.
• Handle sensitive and confidential information with discretion and assist with ad‑hoc projects.

Required profile

• Bachelor’s degree.
• 8–10+ years of experience as an executive assistant, administrative professional, or office manager in investment management, financial services, or a comparable professional services environment.
• Proven ability to organize, prioritize, and manage time effectively in a fast‑paced setting.
• Strong professionalism, sound judgment, and a commitment to confidentiality.
• Excellent attention to detail and follow‑through.

Required skills

• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft PowerPoint.
• Advanced proficiency with Microsoft Outlook.

What we offer

• 3–6‑month contract‑to‑hire position.
• Compensation between $60 and $65 per hour, based on experience.
• Hybrid schedule: 4 days on‑site in Boston, 1 day remote.