Administrative Assistant

About the role

Fuss & O’Neill is looking for an Administrative Assistant to support project teams, office staff, and visitors in our Boston office. You will provide a broad range of administrative and organizational assistance that keeps the office running smoothly and efficiently.

Key responsibilities

• Perform general office duties such as scanning, copying, filing, formatting documents, assembling binders, and maintaining project documentation.
• Answer and route incoming calls, respond to inquiries, and direct them to the appropriate personnel.
• Schedule internal meetings, coordinate conference room setup, Microsoft Teams calls, and catering.
• Prepare and support proposals, presentations, reports, and other business materials.
• Maintain electronic and physical filing systems, manage correspondence, and update contact lists.
• Assist with calendar management, travel coordination, and onboarding activities for new hires.
• Distribute incoming mail and prepare outgoing shipments, and monitor office supply inventory.

Required profile

• High school diploma or equivalent.
• At least 2 years of administrative or related professional experience.
• Strong organizational, time‑management, and written communication skills.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Outlook for email and calendar management.
• Experience using Microsoft Teams for virtual meetings.

What we offer

• Comprehensive health benefits for you and your family.
• Access to online courses, conferences, and learning materials.
• Generous paid time off policy.
• Clear career advancement paths and new challenges.
• Regular team‑building activities, happy hours, and company outings.