Executive Assistant – Neuromuscular Division

About the role

The University of Miami/UHealth Department of Neurology is seeking a full‑time Executive Assistant to provide high‑level administrative support to the Chief of the Neuromuscular Division and the broader neuromuscular program. This hybrid position ensures smooth office operations and enables senior leadership to focus on strategic priorities.

Key responsibilities

• Manage the executive’s calendar, prioritize meetings, and handle rescheduling or cancellations.
• Coordinate domestic and international travel arrangements, including budgeting and expense reporting.
• Serve as liaison between the executive and internal/external stakeholders, communicating policies and updates.
• Handle phone calls, triage messages, and respond to information requests.
• Prepare, copy, fax, scan, and file correspondence related to academic, research, and clinical activities.
• Schedule physicians’ appointments, lectures, conferences, and departmental meetings.
• Welcome guests, arrange meeting rooms, and organize catering as needed.
• Process leave requests and manage related documentation.

Required profile

• Proven experience providing executive‑level administrative support, preferably in a medical or academic setting.
• Demonstrated ability to exercise discretion and judgment when representing senior leadership.
• Strong organizational skills with the capacity to manage multiple priorities independently.
• Excellent communication skills, both written and verbal.
• Ability to work autonomously without detailed instructions.

Required skills

What we offer

• Hybrid work arrangement.
• Opportunity to support senior leaders in a leading neurology department.
• Professional development within a major university health system.