Executive Assistant – Legal Executive Support

About the role

We are an exceptional law firm seeking a diligent and trustworthy Executive Assistant to support a senior executive in our New York City office. The role demands high‑level organization, discretion, and the ability to manage a fast‑paced environment.

Key responsibilities

• Prioritize daily tasks and manage multiple active calendars for the executive.
• Coordinate domestic and international travel, including itineraries and accommodations.
• Prepare documents, spreadsheets, and presentations for meetings.
• Process travel and entertainment expense reports.
• Act as gatekeeper for internal and external contacts, handling communications promptly.
• Maintain confidential files and materials with strict security.

Required profile

• 10+ years of experience as an Executive Assistant, with at least 4 years supporting a C‑Level professional.
• Excellent written and verbal communication, strong organizational and project‑management abilities.
• Flexibility to work overtime and respond to urgent matters outside standard business hours.

Required skills

• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft PowerPoint.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft Outlook.