Executive Assistant

About the role

The Executive Coordinator supports the President and COO with administrative, scheduling, travel and event-planning work, and helps other senior leaders as needed. The role suits someone who is highly organized, proactive and detail-oriented, able to manage many priorities in a fast pace. A background in corporate events, meeting planning and group travel is essential.

Key responsibilities

• Manage complex executive calendars, coordinate meetings and recurring leadership, divisional and company meetings, and keep confidential information private.
• Book executive travel (flights, hotels, ground transport, itineraries) and group travel for team events, leadership meetings and offsites, handling last-minute changes.
• Plan and run quarterly team events, retreats, offsites and onsite events, including venues, catering, AV, and run-of-show documents, with onsite support.
• Support agendas, presentations and slide decks for leadership meetings, and track action items.
• Prepare and submit executive expense reports through Ramp, track receipts and follow up on missing documentation.
• Maintain organized files, records and contacts, and act as a liaison between executives, teams, partners and vendors.

Required profile

• Previous experience in executive support, executive coordination, corporate events, hospitality, meeting planning or a related field.
• Demonstrated experience planning professional events, meetings, offsites or group travel.
• Strong calendar management and travel-booking experience.
• Ability to travel and provide onsite event support as needed.

Required skills

• Proficiency with Microsoft Outlook, PowerPoint, Excel and Teams.
• Experience with Ramp or a similar expense-management platform is preferred.
• Excellent organization, attention to detail, written and verbal communication, and sound judgment with confidential information.

What we offer

• Medical, dental, vision, STD/LTD, life and voluntary life insurance.
• 401k with employer matching, paid holidays and up to 20 days PTO in the first three years.
• Salary of $75,000 - $100,000; applications reviewed through November 28, 2026.