Executive Assistant

About the role

Endex is building the most sophisticated digital coworker for the finance industry. As an Executive Assistant in New York City, you will serve as the operational backbone, supporting the CEO and leadership team while ensuring the office runs smoothly.

Key responsibilities

• Manage the CEO’s calendar, coordinate meetings, and handle scheduling with internal and external stakeholders.
• Oversee day‑to‑day office operations, maintaining a welcoming and organized environment.
• Design and maintain internal systems for billing, compliance, vendor management, and administrative workflows.
• Plan and execute team outings, offsites, and company events to strengthen culture.
• Track invoices, manage vendor relationships, and coordinate with legal and finance to meet compliance deadlines.
• Partner with recruiting, marketing, and GTM teams on logistics and operational needs as the company scales.

Required profile

• Proactive organizer who builds systems before they’re requested.
• Relentlessly resourceful, thriving in ambiguous situations.
• Execution‑oriented with a strong follow‑through on tasks.
• Clear communicator able to manage up, down, and across teams.
• Low‑ego, focused on outcomes and open to feedback.
• Discreet handling of sensitive finance, legal, and operational information.

Required skills

What we offer

• Full‑time, in‑office role in a fast‑growing AI‑focused fintech startup.
• Opportunity to work closely with senior leadership and shape operational processes.
• Collaborative culture with a mission to redefine financial modeling.